Acton Ostry Architects Inc. – Administrative Assistant


Acton Ostry Architects Inc.

We are seeking an Administrative Assistant to join our growing creative team-oriented architectural practice. The successful candidate will be a key member of our administrative team, and will be exposed to a variety of responsibilities in the operation of an architectural office.

Acton Ostry Architects is a leading Canadian design-oriented firm led by principals Russell Acton and Mark Ostry, who lead the 35-person practice with two associate principles and three associates. Acton Ostry designs eloquent, experiential buildings rooted in a considerate, modernist expression. Our work is created with thoughtful consideration of local topography, climate, culture and to lessons learned from buildings inherited from the past.

Job Description:

  • administrative support to project architects during all phases of projects
  • create, organize, and maintain various project documents, logs and summaries
  • receiving, tracking, scanning, assembling, and filing of memos, reports, drawings, construction documents, and materials
  • maintenance of the firm’s hard and digital filing systems and document archives
  • general office administrative support, including and are not limited to: lunch-hour reception relief, facilities, in-house forms and systems, libraries, database, business development, and internal communications, etc.


  • 3+ years experience in an office environment, must have industry knowledge
  • excellent communication, written and interpersonal skills
  • strong organizational and multi-tasking skills with accuracy and attention to detail
  • proficient use of MS Office (MAC platform); adept at learning new programs
  • displays good judgment and discretion with confidential information
  • self-motivated with the ability to work well independently and as part of a team, requires minimal supervision in achieving standards and objectives
  • ability to perform under strict deadlines
  • post-secondary education is an asset

Salary is commensurate with experience.

All inquiries will be kept confidential. Only qualified applicants will be contacted.

Please forward a cover letter and resume to:

No phone calls or hardcopies.

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