Dys Architecture – Receptionist / Office Assistant (On-Site)

Position / Title Seeking: Receptionist / Office Assistant (On-Site)

Level of Experience: Junior to Intermediate

Organization Name: dys architecture

Organization Description:

Our Firm
Driven by a strong sense of social and environmental responsibility, dys architecture has been making a positive impact on people and communities since 1982. We are well-known for our advances in affordable housing, health care, passive house and managing complex multi-use projects. We are also heavily involved in the master planning of large-scale communities and projects.
Our People
We are core-values driven, which means that we approach life and work with a deep sense of purpose. We are curious, creative, and innovative collaborators – high on skill and low on ego. There’s a reason we write the name of our firm in lower-case letters.

Job Description:

The Position
We are currently looking for a Receptionist/Office Assistant to manage the front of our office. We are seeking a personable individual to greet our clients and visitors along with those contacting us by phone. In addition to other regular administration duties, you may be assisting with project-based work from time to time and meet with product representatives. The ideal candidate will have experience in a similar role, and possess proficiency in Microsoft Office: Office 365 Word, Excel and Outlook, with strong typing and editing skills. Candidates should possess strong organizational and problem-solving skills and a keen eye for detail.

Responsibilities Include:
• Handling switchboard and reception.
• Handle incoming and outgoing courier deliveries
• Maintaining office supplies and initiating orders of new supplies as required.
• Coordinating reference library and product representative visits, and assisting with lunch & learn organization. Maintaining project lists and contact lists, including data inputs into company data program.
• Organizing and providing refreshments for in-house meetings as required.
• Project filing and other document handling as required.
• Ensuring the kitchen/lunch room is maintained in a clean and tidy manner.
• Transcribing meeting minutes, project notes and other correspondence.

Required Skills / Experience / Qualifications:
• Minimum 3-5 years’ experience working in an office environment.
• Outgoing, confident and socially comfortable with people.
• Capable with Microsoft Office Suite required
• Information managements skills (filing systems, IT processes, etc)
• Energetic, diplomatic and flexible problem-solving mindset.
• Self-directed and Quality Management driven.
• Graphic Design experience would be an asset (InDesign, Photoshop, Illustrator)
• Architectural or Engineering firm experience an asset.

Contact Info:

Please submit your resume with cover letter, references and examples of your work to: careers@dysarchitecture.com
Only qualified candidates will be contacted for an interview – thank you for your interest in joining our firm.

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